Job Title: Executive Assistant (Confidential)/Office Manager
Salary: $70,363-94,080 annually, depending on experience
The Executive Assistant/Office Manager performs confidential secretarial and administrative tasks as direct assistant to the Executive Director in the performance of her responsibilities. Supervises a small clerical staff and manages all administrative functions of the office including meetings, office equipment, furniture and décor. This is an exempt senior staff position located in Sacramento, California.
- Takes a positive, professional, confidential and proactive approach to his or her work while fostering an environment of collaboration and team work.
- Displays the utmost discretion and professionalism, especially when dealing with confidential matters.
- Manages demands on the Executive Directors time by receiving and prioritizing all requests for meetings. In addition, the Executive Assistant must be able to display political sensitivity in dealing with these requests and in safeguarding the Executive Directors time, schedule and priorities.
- Conserves Executive Directors time by reading, researching, and routing correspondence, drafting letters and documents; collecting, analyzing information, and forwarding information to appropriate staff.
- Troubleshoots Executive Directors schedule by ensuring that all needed information is provided, relevant staff is looped in and that appropriate background is provided to ensure successful participation in meetings, events and while en route to such activities
- Coordinates travel for the executive director.
- Supervises, trains and coordinates front office staff to ensure the office runs smoothly and efficiently
- Sets up equipment, furniture and food for office meetings
- Identifies, recommends and implements procedures to facilitate overall office efficiency
- Provides and coordinates administrative office functions including but not limited to administrative support, responding to queries, scheduling meetings and arranging logistical details and preparing a variety of confidential documents and reports
- Coordinates and/or records minutes for all executive board, executive committee and adhoc board committee minutes
- Acts as facility manager maintaining professional décor, office plants, furniture, equipment and fixtures.
- Act as primarily liaison to property manager upholding provisions of lease terms and participating in the negotiation of future facility leases.
- Produces notes, reports and other written materials as requested
- Performs other related duties as assigned
Direction and Decision Making:
This position reports to the Executive Director of SEIU California State Council
Education, Experience and Skills:
- Ten or more years of experience doing similar work
- Bachelor’s degree or higher
- Experience working in a politically sensitive environment
- Experience working with board of directors and executive staff
- Track record of success in past administrative roles
- Ability to work hard and smart
- Ability to work effectively with service vendors
- Ability to work independently
- Ability to maintain confidential, sensitive or proprietary information
- Ability to communicate clearly both in writing and orally
- Ability to multi task and prioritize work in a fast paced environment
- Ability to lead and manage a team
- Familiar with business office equipment such as copiers, printers and fax machines
- Proficient in the use of Microsoft Office applications
- Type a minimum of 50 wpm
- Possess strong grammar and composition skills
Work is performed in an office setting. Long and extended hours, including evenings and weekends when required. Travel will be required at times.
Excellent compensation (commensurate with experience), a comprehensive benefits package and a generous paid time off program is offered.
For immediate consideration, please submit cover letter, resume and writing sample to: email@example.com
This position is responsible for policy research, analysis, and development in support of SEIU California’s strategic goals.
- Lead in the development of strategic policy options for SEIU California, working in close collaboration with the Government Relations and Public Affairs & Strategic Campaigns departments.
- Initiate and conduct research and analysis to support legislative and budget priorities, industry organizing opportunities, grassroots campaigns or other political mobilization work for a range of policy areas, including, but not limited to: healthcare, long term care, public and private sector and property services.
- Monitor local, state and federal legislative, budget and regulatory activity on key matters; assesses their impact on SEIU policy, membership and organizing priorities.
- Analyze budget, policy, and legislative proposals for their impact on members and locals, and to further the union’s goals around policy priorities, growth and organizing.
- Research and develop legislation, budget proposals, as well as amendments and comments on proposed regulations, as needed, to ensure SEIU priorities.
- Direct research consultants and vendors and coordinate with advocates, outside organizations, and other unions in the development of policy.
- Perform other duties as required to support the State Council and its mission.
Direction and Decision-Making:
This position reports to the Executive Director and to the Director of Public Affairs & Strategic Campaigns and will work closely with all program directors to accomplish the goals of the organization.
Education and Experience:
- 10 years or more of experience in policy analysis and labor-related research.
- Substantial experience in both public sector and private sector labor research and policy development.
- Experience working through state administrative and regulatory processes.
- Experience with issue development in a political context.
All applicants must be able to effectively demonstrate the following knowledge, skills and abilities:
Research and Analysis
- Thorough knowledge of areas of interest to SEIU Locals and State Council. This includes knowledge of the specific industries, sectors, occupations and other issues of concern to the respective division.
- Thorough understanding of government and policy, including appropriate local, state and federal statutory, regulatory, budgetary and administrative processes.
- Ability to conduct high-level policy analysis.
- Ability to conduct formal research, analyze data and make sound, logical conclusions.
- Excellent written and oral communication skills; ability to clearly communicate complex ideas in writing.
- Ability to make formal presentations and draft policy memos and papers for internal and external audiences.
Organization, Planning and Time Management
- Ability to handle multiple priority projects simultaneously.
- Ability to develop work plans and meet established timelines.
- ￼￼￼Highly organized with an attention to detail.
- Ability to manage time effectively while maintaining a high level of productivity.
Political and Interpersonal Skills
- Ability to work independently as part of, and in coordination with, multiple teams.
- Ability to work with people from diverse backgrounds and cultures.
- Demonstrated political judgment and sound decision-making.
- Skilled in the use of computers for purposes of data analysis, including spreadsheets, bill and budget tracking, PowerPoint and on-line information sources.
- Microsoft Excel – Advanced Level PowerPoint
- Long or extended hours and travel may sometimes be required.
Writing Sample Requirement:
Please submit at least two writing samples to demonstrate research, analysis, and writing capabilities.
Please submit your resume and writing samples, along with any inquiries on the position by September 30, 2017 to: firstname.lastname@example.org.